Rumors are circulating around the office and you couldn’t help but overhear that one of your employees was arrested (and released) over the weekend. He’s in work today going about his normal routine – can you approach him about the situation, assuming one even exists?

Beyond our natural desire to “know all,” as managers, we have an obligation to protect our workforce. What was he arrested for? Is he a potential threat to others?

When interviewing a candidate, the Civil Rights Act of 1964 limits us from making inquiries about prior arrests. In this case though, your person of interest is already an employee, and there are no federal or state laws preventing us from conducting an investigation.

If your company policy and employee handbook clearly states that an employee must notify the employer if they are arrested, and the employee does not notify you, they can be terminated for violating your company’s policy.

If you do not have an employee handbook or company policy that outlines the aforementioned policy, but would like to pursue termination, take precaution in moving forward and consult an HR advisor or employment law professional. An arrest record alone is not a valid reason for firing someone. The individual could have been arrested, but that doesn’t mean they are guilty.

Behavior on the other hand, is a reason to support termination, but only if the employee’s behavior (which led to the arrest) is job-related. If you own a trucking fleet and the individual was arrested for driving under the influence, that is job-related and poses a potential threat to your company and the employee’s day to day responsibilities.

Not all arrests need to lead to termination either. You may be able to temporarily suspend the employee or require that they take an administrative leave while the situation is under investigation. Again, the best approach before taking any action is to consult an HR advisor or employment law professional.

To get immediate answers, call (877) 636-9525 or click here.

If you’re reading this blog, hopefully your organization already has an employee handbook. Employee handbooks are extremely important for the following reasons:

  1. They provide prevention and protection from legal liabilities
  2. They provide tangible guidelines for your employees
  3. They minimize employer and employee misunderstandings
  4. They provide comprehensive answers to frequently asked questions
  5. They create an overall better working environment

One of the biggest mistakes we see small to medium sized businesses make is forgetting to update their employee handbooks. Because employee handbooks play such a crucial role in reducing a company’s legal liabilities, they must be revised yearly with legal updates to remain compliant with company, state and federal regulations.

Your employee handbook may be violating employment laws and regulations set forth by the EEOC and NLRB (National Labor Relations Board), and you may not even be aware of it. For example, did you know that it is unlawful to prohibit employees from talking about their wages or working conditions on social media platforms such as Facebook and Twitter? The NLRB recently changed employer rights surrounding social media limitations; if your employee handbook contains a social media policy, you best review it!

Are you already a member of HR Shield? HR Shield Memberships include free employee handbook creation (and updates) – contact your advisor today!

If you’re new to HR Shield or interested in membership, call 1-877-636-9525 now and we’ll email you a user name and password that gives you instant access to HR Shield. There you’ll find a collection of forms and resources for your entire management team. You’ll also have immediate access to a dedicated HR Advisor to assist you with updating your handbook.


The EEOC is the federal agency that enforces the laws against job discrimination and harassment. Did you know that each year, they process about 80,000 job discrimination complaints having to do with race, sex, disability, age, national origin, pregnancy, religion and/or sexual harassment?

The Commission has the power to file lawsuits against companies with discriminatory practices. A number of laws preventing discrimination in the workplace demand equal pay for equal work, and prevent discrimination on the basis of the aforementioned factors. The EEOC is also responsible for investigating and pursuing companies or employers charged with sexual harassment.

Each year, the EEOC publishes statistics that reflect charges of employment discrimination and resolutions broken down by each of the statuses enforced by the Commission.

Here at the 2012 Employment Discrimination Statistics, outlining the total charges, by state, and breaking the charges down into different types of discrimination.

The highest number of charges was filed in the state of Texas, with 8,929 claims accounting for 9.0% of all US workplace discrimination claims. Florida is next, with 7,940 claims accounting for 8.0% of the total for the US.  California is close behind that with 7,399 claims accounting for 7.4% of the US total.  Other states with over 4,000 claims were Georgia, Pennsylvania, Illinois and North Carolina.

Alternatively, the state with the lowest number of charges was Montana, with only 13 complaints! Disability, Retaliation and Sex were the state’s primary complaints.  States with less than 50 complaints were Vermont, Rhode Island and Maine.

Does your workplace need help with specific employee situations? Looking for someone to manage discrimination claims or mediation hearings, and support an overall happier and healthier working environment? HR Shield’s expert team is ready to work for you, so that your organization doesn’t make this year’s list!

The New Year always presents itself with resolutions ranging from health and fitness goals to bettering productivity and promoting personal growth within the workplace.

Unfortunately resolutions and commitments to bettering one’s self in the New Year always start out strong, but eventually many of us end up falling back into the same routine we were trying to get out of. Balancing work and personal life is always a common resolution. People want to make more time for their families, and get out of the office every now and then.

Here are some tips that may make sticking to your New Year’s resolution of “better balancing your life” a little bit easier:

  • Designate one day per week when nothing work-related will be addressed. No getting stuck at the computer, no answering phone calls, no stressing out. Many of us have demanding jobs that require attention in the evenings or even weekends. But as we all know too well, the second we sit in front of our computers to address something, 5 minutes can become 15 and then 15 becomes a few hours. Pick your day to avoid work responsibly! If it’s your day off, go ahead and take it! Plan something outside of the house with family or friends, away from distracting communication devices!
  • Take your lunch break. Stop eating lunch at your desk, or worse, skipping lunch. Get outside for 20 minutes to a half hour each day during your lunch break. Go do something! It will help clear your mind, and prevent you from feeling “trapped in the office” all of the time.
  • Commit to a healthy hobby. Whether it’s playing Ultimate Frisbee with friends, going to Pilates, or throwing a baseball around with your kids, commit yourself to a healthy hobby. Even 2 or 3 days a week will help break up your week and guarantee that you’ll be doing something other than work!

These 3 tips were brought to you by HR Shield. We encourage you to share these tips with your co-workers, promoting an overall healthier working environment. Balancing your work and personal life is often a challenge, but it’s easier than you may think! Follow the abovementioned tips for a happier and healthier you!

For more topics on employee health and wellness, click here.

Who are the Millenials?

Millennials are individuals born between the years of 1980 and 2000, and they’re very busy taking over the workplace!  Why? Because they can do anything they set their heart to! They’ve been raised by devoted parents, have very structured lives and their relationships are very diverse (just to name a few characteristics of this generation).

Millennials’ “can-do, will-do” attitude may be a bit daunting for Baby Boomers in the workforce who have exhibited brand, vendor and customer loyalty and don’t tend to accept changes as frequently as the younger generation.

But, there’s no reason to create a great divide; let’s look at the tremendous amount of opportunity in preparing Team Millennials for leadership and success.

  • Structure: As mentioned above, Millennials love structure. This should make tasks and deadlines more manageable within your workplace. Schedule every hour, day, week and month. Not only will Millennials enjoy the structure, you’ll enjoy the efficiency.
  • Respect: Millennials respect you… they want your feedback; they want your leadership. So don’t be afraid to give it to them. But, it’s a two way street. Don’t forget to respect the Millennials…they’re full of new ideas, ideas that may help shape the future of your Company. Respecting one another and approaching new ideas with an open mind is critical.
  • Teams: Millennials are used to interacting with people of all ages, religions, nationalities and backgrounds… Use this as an opportunity to build stronger teams at work. Don’t be afraid to partner up separate departments on various projects or company goals.
  • Retain: Remember, they’ve been told they “can do” anything. Promote personal development, growth, and their future with your Company. If they don’t feel needed or respected at your place of employment, they’ll move on… quickly!

The reality is that Millennials will be taking over countless companies before you know it. Ask yourself: Are you preparing them, or are you hindering them? The years ahead contain tremendous opportunity for all if you promote a positive working environment.

Streamline your human resources administration with HR management best practices from HR Shield. Call and meet your HR Advisor (877) 636-9525, or contact us for more information.