Archive for January, 2012

Initiating Your Employee Wellness Program

January 23rd, 2012

What is an Employee Wellness Program? Do you currently have one? Employee Wellness Programs (EWPs) reduce employee insurance costs, improve office morale, and create an overall healthier and happier working environment.

Wellness Programs used to be considered a “value add” not a “need to have” but recent skyrocketing health care costs, economic challenges and research supporting the value of such initiatives has caused a jump in the number of companies offering these programs.  As these programs become the norm, it is important to understand how and why your company should get engaged.  We found an article that provides a great summary of the Top 10 Reasons to Implement an Employee Wellness Program.

Whether you are designing your program organically or seeking a vendor to provide a comprehensive EWP, the bottom line benefits of incorporating this initiative into your corporate culture are significant.  According to a study published in the Harvard Business Review, $6 in healthcare savings were achieved for each dollar invested in a wellness intervention program.   The return on investment is there – the question now is how do you implement an EWP that maximizes the return for your company.

While planning and designing your EWP, there are three key areas to address:  Physical Wellness, Mental Wellness, and Social Wellness.   In a previous post, Too Much Work, Not Enough Play?, we discussed how important work/life balance is to employee health, happiness and productivity.  By investing in a program that empowers employees to improve each of the wellness areas, you are laying the foundation for long term success and savings.

Over the next few weeks, we’re going to provide our expert HR advice, and we will be doing a deep dive into each of the three wellness areas to understand what makes a strong program and how each focus impacts your employees.  Stay tuned!

For more HR Management Best Practices, or to get started on an Employee Wellness program sooner rather than later, call the HR professionals at HR Shield, (813) 251-3181.

HR Shield to the Rescue! Mediation Support in Times of Conflict

January 17th, 2012

Workplace conflict and the time employees may take off (or worse, permanently leave) for such situations literally cost employers billions of dollars each year.  In the perfect world, everyone loves their boss and everybody gets along… but, as a human resources professional or business owner, you probably know all too well that isn’t always the case.

In addition to conflict, the following may arise: employee turnover, hiring, firing, legal issues, compliance issues, record keeping, collective bargaining rights for unions, and most importantly, the need for a mediator! When you signed up for your HR position, or started your company, you probably couldn’t imagine people relying on you as the middle person, and looking to you to resolve something as small as a disagreement over an employee performance review.  But, where do you start? And are you even legally allowed to get involved?

human resources services

If an employee raises legal issues when involved in conflict, HR should probably get involved. But, if a disagreement does not raise legal issues, HR may not actually have the right to intervene or investigate.  In such situations, the need for an experienced HR advisor and mediator becomes very clear.

HR Shield’s support team has extensive experience in:

  • Mediation
  • Conflict Resolution
  • Negotiating
  • Preventative Strategies and Programs
  • Employee/Employer Policies
  • Lawsuits
  • Individual and Employer Rights
  • Employee Reviews
  • And more!

Conflict costs you and your workforce time and money, and hurts your organization’s productivity. If something should unfortunately arise, contact us for a helping hand! HR Shield also offers Member discounts on labor attorney services. (877) 636-9525.

Push Factors Vs Pull Factors

January 9th, 2012

A few months ago, through the HR Shield blog, we addressed the top reasons Why Good Employees Leave, and just recently, we came across an article in the Post and Courier by Diane Stafford, further supporting the pull factors, but also emphasizing the push factors, which play a much bigger role in employee turnover.

It’s not a hard kept secret that employers need to worry about why their best employees are leaving. After all, how do you prevent future employees from leaving if you don’t know what’s upsetting them? While money remains one of the top determining factors in selecting a new job, it’s the push factors that outnumber the pull factors by 2-1, according to business consultant Leigh Branham.

Two-thirds of the time there’s a turning point, one final straw that pushes people right out the door. As an employer, you may wrongfully assume that direct internal conflict or poor management may be the source of the push, but surveys show that the pushes aren’t always personal- sometimes behaviors alone, even indirect,  serve as the pushes. For example, some workers decide to leave their company because others simply aren’t working as hard as they are, or they believe there is a lack of ethics within the organization.job interview

As a business owner, executive, or manager, you have to be aware of your actions at all times and how they effect your organization. Turnover costs organizations a lot of money, and while best practices include conducting an Exit Interview upon departure, it’s typically too late to save them. The Exit Interview will let you know why the employee has left, if they choose to be honest. This information can prevent others from leaving. But, there’s always an opportunity to start turning things around today—before you encounter an employee’s costly departure.

HR Shield gives you full time access to an employee performance management system that really works, including employee handbook templates, employee reviews and all the HR advice you need. Through HR Shield’s services, we have found that employees tend to be more honest regarding their workplace opinions (positive or negative), simply because we are a neutral party and not the employee’s immediate boss.  A handful of HR management best practices can go a long way in bettering your working environment. HR Shield helps recognize and resolve any employee unhappiness before it is too late.

For questions or concerns about current employee situations, contact HR Shield.

Employee Handbooks 101

January 4th, 2012

Does your company have an employee handbook? Is it up to date with the necessary policies and procedures to ensure your employees are following the rules? Is your company compliant within the labor and employment guidelines set by federal, state and local requirements?

Employee handbooks, while sometimes tedious and demanding from an administrative standpoint, should never be put away on the shelf, or only distributed when hiring a new employee. The objective of an employee handbook is to provide all employees, not just new employees, with any and all pertinent information they may need to efficiently and effectively understand and perform their job.employee handbook

Your employee handbook should be updated periodically and include the following and most up to date information pertaining to:

  1. Introduction to the Company/Company Background
  2. Start-up Information for New Employees (How to set up email, use phone system, who to report to, etc)
  3. Contract of Employment
  4. Pay and Promotions
  5. Benefits
  6. Company Policies (Such as family medical leave, equal employment, paid time off, non-discrimination, workers compensation and more)
  7. Disciplinary Codes
  8. Grievance Codes
  9. Employee acknowledgement page

Worried about continuous updates and printing? Information can be provided in a loose leaf binder for easy and cost-effective updates to certain sections, rather than reprinting the entire book each time an edit is made. With electronic copies of employee handbooks, you often cannot predict whether or not the employee will review it on their own—it is best to hand them a hard copy and include an employee acknowledgement page for their signature.

Because our team is well aware that creating, updating and administering an employee handbook is time consuming and takes time away from your important everyday responsibilities and tasks, we have created a customized solution for our clients. Through HR Shield, our members gain immediate access to a licensed HR professional for employee handbook creation or review. In addition, HR forms and templates are readily available to maintain a compliant HR department. For more information, contact a licensed HR professional at HR Shield today. Toll Free: (877) 636-9525.